Mastering Outlook Calendars, Contacts, and Folders
Duration:
60 Minutes
Webinar Id:
54673
Access:
6 months
More Trainings by this Expert
Overview:
Stop wrestling with clunky calendars and overflowing inboxes. Whether you're coordinating global teams or just trying to find that one email, this session will turn Outlook into your ultimate productivity ally.
You'll Learn How To:
- Own Your Calendar Like a Pro
- Add international holidays in seconds (perfect for global teams!)
- Master multiple time zones to avoid scheduling mishaps
- Create appointments, events, and meetings effortlessly
- Track RSVPs and manage multiple calendars side-by-side
- Email Smarter, Not Harder
- Slash attachment sizes without losing quality
- Organize emails with custom folders and rules
- Compact data files to free up space and speed up Outlook
- Streamline Communication
- Add contacts 3 ways (including a rarely-used time-saver)
- Build and manage distribution lists for team emails
- Use email voting buttons to get fast feedback
Why This Works:
- Ray's methods are used by executives and assistants alike to:
- Save 5+ hours weekly on email/calendar tasks
- Reduce inbox chaos with simple folder systems
- Never miss a time zone in global meetings
Perfect For:
- Professionals managing heavy calendars
- Teams collaborating across regions
- Anyone who lives in Outlook but wants to work less in it
Why should you Attend:
Ray's webinars replicate the in-person classroom experience and include a professional Learning Guide with practical hands-on exercise files, providing a superior learning and knowledge retention experience for attendees.
- Harness the full potential of your software investment
- Time-Efficient Power Learning with Focused Topics
- Practical Hands-On Skill Enhancement with High Retention
- Supporting Resources, Learning Guide and Practice Files
- Improved Productivity, Quality and Error Minimisation
- Up-to-Date Current Knowledge Transfer
- Professional Development Recognised for Career Advancement
- Interactive Experience Through Chat and Live Interaction
- Rapid Return on Investment
Areas Covered in the Session:
- Add Public Holidays per country in Outlook
- Reduce Picture Attachment Size
- Second Time Zone
- Outlook Calendar Screen Options
- Appointments, Events and Meetings made easy
- Multiple Calendars
- Track Meeting Responses
- Adding Contacts - 3 Methods
- Distribution Lists - create, manage and delete
- Add and Manage Folders
- Data File Management and Compacting
- Voting via Email
Who Will Benefit:
- Anyone using Artificial Intelligence and Microsoft Office from fields including government, business, education, accounting, banking, finance, investment, bookkeeping, consulting, tourism, hospitality etc
Speaker Profile
Ray Evans blends a professional, easy-going style with a strong grasp of adult learning-demonstrated across classroom, seminar, workshop, and live-online delivery, supported by practical, high-retention instructional materials.
Backed by Microsoft certifications, Ray teaches more than 2,500 topics spanning Microsoft Excel, Access, Outlook, Project, PowerPoint, Word, Visio, and Publisher-and is one of very few presenters delivering expert-level webinars across all six leading AI cognitive engines: Claude, ChatGPT, Copilot, Grok, Gemini and DeepSeek.
He holds qualifications in Frontline Management, Accounting, Training and Assessment and is certified in Six Sigma business-improvement methodology.
Since 1990, Ray has trained over 40,000 students, business owners, and executives, and authored extensive training documentation, complex reports, and engaging web content-consistently demonstrating exceptional communication and knowledge transfer.
Ray's webinars replicate the in-person classroom experience and include:
A comprehensive step-by-step Learning Guide
Demonstrations and practical exercises
Exercise files; and
Productivity techniques, tips and shortcuts
